Commission workflow for makers who build for clients
A repeatable process from client inquiry to final delivery. Intake forms, line-item quotes,
milestone approvals, and a client portal they can use without creating an account.
Collect the request
Commissions
Client intake workflow
Ayla Studio
Commission inquiry form
References
3 files
Request queue
3 newMina Chen
TodayArmored waist cincher
$650–$900
Rae Ortiz
YesterdayProp sword + finishing
$320–$480
Jules Park
YesterdayFull armor chest piece
$1,100–$1,400
New request
Armored waist cincher
Mina Chen · $650–$900 · Sep 18 deadline
Sizing
Complete
References
Complete
Shipping
Complete
Maker notes
Good fit for September. Confirm waist measurement and tooling color before quote.
Commission project
Mina waist cincher
Quote
$780
Due
Sep 18
Deposit
Paid
Hours
12h
Project plan generated
4 milestonesQuote started
Your project is underway. Here is a link for you to track my progress and approve milestones.
costumary.com/track/mina-cincherClient update
Message
Client timeline updated
Previous updates
Material sourced
2 days agoVeg-tan leather ordered from Tandy. Expected delivery Thursday.
Quote sent
5 days ago$780 quote sent to client. Includes leather, hardware, and tooling.
Done
Quote
Done
Patterning
Next
Photo check
Front view
Back view
Cape drape
Note
Floral tooling pattern on front panel. Brass hardware only, no chrome.
Colors
Build checklist
Boot detail
Ayla Studio
Open for requestsI make armor, corsetry, and leather goods for cosplay and stage. Every piece is built to move in and last. Share your vision below and I will get back to you within 48 hours.
Past work
Pricing
Armor starts at $400. Leather tooling from $600. 50% deposit to begin, balance before shipping.
Turnaround
Current queue is 6-8 weeks. Rush available for simple pieces.
47
Completed
2
Slots open
Request a commission
Share enough context for a real review. You can refine details later.
Your name
Mina Chen
mina@example.com
Project title
Armored waist cincher with floral tooling
Brief
Structured waist cincher with floral leather tooling on front panels. Needs to move well for stage combat choreography.
Budget range
$650 - $900
Deadline
September 18
Reference images
I accept the terms and understand the deposit policy
Request sent
Thanks, Mina. Ayla will review your request and get back within 48 hours.
Client portal & collaboration
Share progress without sharing your workspace
Your client gets a clean portal with progress photos and approval checkpoints. You keep your budget, notes, and material costs private. No account needed on their end.
Token-based client links
Generate a shareable link for each commission. Your client opens it in any browser to view progress, approve milestones, and check delivery status. No account, no app download, no friction.
Section-level permissions
Choose exactly what the client sees. Show the reference board and timeline, but keep your budget, notes, and material costs private. Change visibility at any point in the build.
Approval gates at every milestone
Foam base, fur layout, paint test, final assembly. Each milestone gets a client checkpoint. A signed-off foam base means the shape was agreed on before fur went on.
Live collaboration for studios
Working with a partner? Invite them into the project with edit access. See who is working on what with real-time presence, cursors, and an activity feed of every change.