Free tool
Free commission tracker
Track every commission from first inquiry to final payment. Add clients, log deposits, move cards through the pipeline, and see your total earnings at a glance. No signup needed.
Manage your full commission workflow
Costumary Studio adds an intake form, quote builder, client approval portal, and payment milestone tracking. Flat $19/month, zero platform fees on your commissions.
Start freeHow to track craft commissions
Most commission makers track work in a Google Sheet or Trello board they built themselves. Both work until you have more than five active commissions. At that point, the manual setup becomes friction: updating statuses, recalculating totals, chasing deposit records across separate files.
The pipeline approach
Viewing commissions as a pipeline instead of a list gives you different information. You see at a glance how many are stuck in inquiry versus active versus shipped waiting on payment. You know your pending revenue and total earned without any math. Cards move through columns as work progresses.
Deposit tracking
Every commission card shows the total price, deposit received, and remaining balance owed. If a client paid a 30% deposit and your build is in progress, you see exactly how much is still coming. When a commission reaches Paid, it moves to your earned total.
Backing up your data
The tracker saves to your browser's local storage, which persists across sessions but not across devices. Export to CSV regularly as a backup. The CSV file opens in Excel, Google Sheets, or Numbers with all fields intact: client, description, price, deposit, status, creation date, and paid date.
Related guides
Deep dives and cost breakdowns for this topic.
Commission Payment Tracking: Stop Losing Money
11 min read
8 active commissions, 32 payment events, zero system. Spreadsheets, Trello, PayPal screenshots. Here's what actually works for tracking commission payments.
Trello for Cosplay Commissions
11 min read
Why Trello is a great starting point for cosplay commission tracking, and where it breaks down at 5+ concurrent builds. Budget gaps, client sharing, and what replaces the whole stack.
Google Sheets for Commissions
9 min read
Google Sheets is free and flexible. It's also how you lose track of a $3,000 commission in row 847. Here's when a spreadsheet stops working and what to use instead.
Price Commissions Without Losing Money
12 min read
The real formula for pricing cosplay commissions so you stop working for less than minimum wage. Materials, labor, overhead, and profit margin.
More free tools for makers
Budget Calculator
Estimate your build cost before you start. Add materials, track spending, and stay on budget from first sketch to con floor.
Commission Pricing Calculator
Figure out what to charge. Factor in materials, labor hours, complexity, and overhead so you never underprice a commission again.
Prop Scaling Calculator
Scale any weapon, staff, or accessory to your height. Input the character's canon dimensions and your measurements, get cut-ready numbers.
Prop Weight Estimator
Estimate how much your prop will weigh before you build it. Choose material, enter dimensions, and check comfort for all-day convention carry.
Spray Paint Color Matcher
Upload a reference image or paste a hex code, then find close spray paint matches for props, helmets, 3D prints, and model kits.
Miniature Paint Matcher
Upload box art or paste a hex code to find the closest miniature paint from Citadel, Vallejo, Army Painter, and 21 more brands. For Warhammer, Gunpla, and scale models.
Fur Color Matcher
Pick a color from your reference sheet and find the closest faux fur matches from Howl Fabrics and other suppliers. Validated against Pantone codes with ΔE 3.6 average accuracy.
Full Fur Palette Database
Browse real faux fur colors from 14 suppliers, build a palette for your fursuit, and start a project with your color picks pre-loaded.
Convention Packing Checklist
The packing list cosplayers actually use. Con essentials, repair kit, sewing survival, wig and makeup, and everything you forget until the parking lot.
Convention Budget Calculator
Know what your next con will actually cost. Badge, hotel, travel, food, and shopping breakdown with per-person split for groups.
Convention Profit Tracker
Was your show worth it? Estimate break-even before a craft fair, log actual sales after, and compare which shows actually make you money.
Cosplay Material Wizard
EVA foam, Worbla, or 3D printing? Answer 4 questions and get the right material with thickness guides, glue charts, and paint compatibility.
Fabric Yardage Calculator
How much fabric do you need? Pick a build type, enter your measurements, and get yardage estimates with stretch and waste factors for cosplay and sewing.
Circle Skirt Calculator
Enter your waist and skirt length to get cutting radius, yardage, and waistband fabric for full, half, quarter, and 3/4 circle skirts.
Army Cost Calculator
See what your Warhammer 40K, Age of Sigmar, or Kill Team army will actually cost. Add units, adjust paint and supply budgets, and compare retail vs. discount pricing.
Paint Scheme Planner
Plan your miniature paint scheme before you open a pot. Pick Citadel, Vallejo, or Army Painter colors for each role, preview on a silhouette, and save multiple schemes.
Carousel Composer
Drop your slide templates, overlay photos on each one, crop and rotate, then export everything as a zip. Runs in your browser, nothing uploaded.
What are you building next?
Start with a template, customize the milestones and materials, and build without losing track.
Ai Hoshino
~6wOshi no Ko's beloved idol star brought to life. The signature star-shaped eyes, bright pink hair, and white idol dress are instantly recognizable, but getting the dress silhouette right and handling the star eye contacts takes planning. 5 components, 12 materials, ~5-6 weeks, $150-320.
Goku
~4wThe most iconic anime hero: the orange gi, the blue undershirt, the spiky black hair. Goku's look is a martial arts uniform with Saiyan flair, and it's one of the most recognized cosplays on any con floor. This template covers the full outfit: the wrap-front gi top, the blue wristbands and obi, the boot covers, and the gravity-defying wig. 7 components, 10 materials with cost estimates, a 12-step build plan, and a realistic 4-week, $70 to $200 budget.
Naruto Uzumaki
~4wThe most recognized ninja in anime: Naruto's orange zip-up jacket with white trim, blue sandals, Leaf Village headband, and spiky blonde hair. A beginner-friendly build with one statement jacket, a styled wig, and a few accessories that read instantly on the con floor. Includes 5 components, 12 materials with cost estimates, 11 milestones, and a realistic 4-week, $80 to $200 budget.
Sung Jinwoo
~7wSolo Leveling's Shadow Monarch in his iconic default hunter outfit: a long black coat with purple inner lining, structured shoulder armor, fitted pants, and dual daggers. This is an intermediate hybrid build that combines garment sewing with foam armor crafting for the shoulder details, plus prop work for the daggers. The coat and its glowing purple lining are the make-or-break detail. Includes 7 components, 19 materials with cost estimates, a 15-step build plan, and a realistic 5-7 week, $120 to $320 budget.
Used by makers from r/cosplay, The RPF, Cosplay.com, r/Gunpla, and r/minipainting