Free tool
Free commission tracker
Track every commission from first inquiry to final payment. Add clients, log deposits, move cards through the pipeline, and see your total earnings at a glance. No signup needed.
Manage your full commission workflow
Costumary Studio adds an intake form, quote builder, client approval portal, and payment milestone tracking. Flat $19/month, zero platform fees on your commissions.
Start freeHow to track craft commissions
Most commission makers track work in a Google Sheet or Trello board they built themselves. Both work until you have more than five active commissions. At that point, the manual setup becomes friction: updating statuses, recalculating totals, chasing deposit records across separate files.
The pipeline approach
Viewing commissions as a pipeline instead of a list gives you different information. You see at a glance how many are stuck in inquiry versus active versus shipped waiting on payment. You know your pending revenue and total earned without any math. Cards move through columns as work progresses.
Deposit tracking
Every commission card shows the total price, deposit received, and remaining balance owed. If a client paid a 30% deposit and your build is in progress, you see exactly how much is still coming. When a commission reaches Paid, it moves to your earned total.
Backing up your data
The tracker saves to your browser's local storage, which persists across sessions but not across devices. Export to CSV regularly as a backup. The CSV file opens in Excel, Google Sheets, or Numbers with all fields intact: client, description, price, deposit, status, creation date, and paid date.
Related guides
Deep dives and cost breakdowns for this topic.
Commission Payment Tracking for Makers
11 min read
Stop losing money to ghosted invoices and scattered tools. A complete system for tracking deposits, milestones, and final payments across multiple clients.
Trello for Cosplay Commissions
11 min read
Trello is a great starting point for cosplay commission tracking. Here's where it breaks at 5+ concurrent builds, and what replaces the whole stack.
Google Sheets for Commissions
9 min read
Google Sheets is free and flexible. It's also how you lose track of a $3,000 commission in row 847. Here's when the spreadsheet stops working.
Price Commissions Without Losing Money
12 min read
The real formula for pricing cosplay commissions so you stop working for less than minimum wage. Materials, labor, overhead, and profit margin.
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Chun-Li
~5wStreet Fighter's iconic martial artist in sky blue silk with the signature heavy twin buns, high-slit qipao dress, red belt with gold accents, and spiked wrist bracelets. The bun wig is the make-or-break piece—it needs reinforced anchoring to hold through a full con day. 6 components, 12 materials, about 5 weeks, $95 to $250.
Momo Ayase
~3wMomo Ayase from Dandadan in her signature school uniform: pastel pink sweater, white shirt with red bow tie, and navy pleated skirt. This is a beginner-friendly build that comes together fast, with most pieces thriftable, but three details make it read as Momo: the wig bangs, green earrings, and the exact sweater shade. The wig styling is the hardest part, the earrings are a fun DIY, and the rest is shopping. Includes 8 components, 12 materials, a 10-step plan, and a 3-week, $85 to $225 budget.
Ichigo Kurosaki
~6wBleach's soul reaper in Bankai form: the massive orange spiky wig, the high-collar Shinigami uniform, black hakama pants, and the oversized Zanpakuto sword. The wig is the make-or-break detail—it's heavy and fragile, and it'll slide backward off your head if not secured with clips and a grip band. Skip the sword for con floor wear, or build it at 70-80% scale in EVA foam if you want the full look. 6 components, 12 materials, ~6 weeks, $110-280.
Furina
~6wFontaine's Hydro Archon in full Rococo splendor: the tilted top hat, cascading jabot collar, split-tail coat, and white-to-blue gradient wig with a wired ahoge. The hat is the make-or-break piece. It needs to hold its shape, sit at the right angle, and stay on the wig through a full convention day. 7 components, 13 materials, about 6 weeks, $120 to $300.
Used by makers from r/cosplay, The RPF, Cosplay.com, r/Gunpla, and r/minipainting