Five-stage pipeline
Every commission sits in one of five columns: Inquiry, Accepted, In Progress, Shipped, Paid. One click advances a card to the next stage, so you can see the shape of your queue instead of scrolling a list.
Free tool, no signup
Free commission tracker for artists and makers
Add a client, a price, and a deposit, then move the card along as the work goes out. You get a pipeline from inquiry to payment, the balance still owed on each commission, and totals for earned and pending revenue. It runs in your browser and saves as you type.
Need the client-facing side too? The Studio commission workflow adds intake forms, quotes, approval gates, and a client portal.
What the free tracker does
The tracker above runs entirely in your browser. Nothing is sent to a server, no account is created, and your commissions are still there when you come back on the same device.
Client, price, and deposit per card
Each card holds the client name, a short description, the agreed total, and the deposit you've received. The card shows the balance still owed, which is the number that actually matters when a client goes quiet.
Running totals
Total earned from paid commissions, pending revenue from everything not yet paid, and a count of active builds. No formulas to write and nothing to recalculate after a status change.
CSV export
Download the whole queue as a CSV with client, description, price, deposit, status, created date, and paid date. It opens in Excel, Google Sheets, or Numbers, and it's your backup before you clear browser data.
Works on any craft
Fursuit heads, cosplay armor, sewn garments, prop builds, painted armies, drag looks, art commissions. The stages are generic on purpose so they fit whatever you make.
What a Costumary account adds
The browser tracker is deliberately small. When a queue outgrows it, the commission workspace inside Costumary takes over, and your first commission runs on the full Studio workflow for free on any plan.
Six-stage commission pipeline
Quoting, Accepted, In Build, Review, Delivering, Complete. Cards carry the client name, quote total, deadline, milestone progress, and the latest build log photo, and you drag them between columns.
Payment tracking with installments
Split a commission into payment milestones and the payments view totals owed, paid, and outstanding, with a count of installments and the next one due. Costumary tracks the money, you keep collecting it however you already do.
Public intake form
A shareable page with your own questions, your queue status (open, limited slots, or closed), and a request inbox. Clients submit a brief instead of DMing you across three platforms.
Quote builder and approval gates
Send a line-item quote as a link, then gate each build phase behind a client sign-off. A signed-off foam base means the shape was agreed on before fur went on.
Client portal without a client account
Each commission gets a token link the client opens in any browser to see progress, approve milestones, and check delivery. You choose which sections they can see and which stay private.
Zero platform fees
Studio is $19/month flat whether you take one commission or fifty. Costumary never takes a cut of what you earn, unlike marketplaces that charge 5% to 20% per transaction.
Tracker, spreadsheet, Trello, or Notion
Most commission makers already run one of these. None of them are wrong. They just break at different points.
| Setup | Good at | Where it breaks | Cost |
|---|---|---|---|
| Google Sheets | Totals, formulas, sorting, and a layout you control completely | You maintain the formulas. Deposits and balances drift once you're editing cells mid-crunch, and there is no visual sense of where work is stuck | Free |
| Trello | Cards you can drag between stages, checklists, and attachments | No money math. Totals, deposits, and outstanding balances live in your head or in a second tool | Free tier, paid from $5/user/mo |
| Notion | Anything, if you build it: databases, rollups, client pages, and views | High setup cost, and the setup is the first thing abandoned when a deadline hits | Free personal tier, paid from $10/user/mo |
| This commission tracker | Starting in ten seconds with a pipeline and money totals already built | It only lives on the device you're using. There is no client-facing side, no intake, no file storage, and it's gone if you clear site data | Free, no account |
Prices checked September 2026. Export to CSV before you clear your browser, and move to an account when you need the client-facing side.
Who this is for
Cosplay commissioners
Track a wig, an armor set, and two closet cosplays for three different clients without losing which deposit covered what.
Fursuit makers
A partial and a full suit can run months apart on payment plans, so the deposit and balance per card is usually the field that gets used most.
Miniature painters
Batch work makes the count matter more than the card. The active total tells you how many armies are open before you accept another.
Sewists and alterations
Short turnarounds pile up fast. The Inquiry column keeps quotes you haven't answered from quietly becoming lost work.
Prop makers
Props ship. Shipped and Paid being separate stages means you can see what left the workshop but hasn't been paid off yet.
Free tracker, free plan, or Studio
The tracker on this page never asks for an account. These are the plans if you want the commission workspace behind it.
Starter
$0
A free Costumary account with 2 active projects and your first commission on the full Studio workflow.
- 2 active projects
- Materials, budget, and timeline
- First commission free, intake to delivery
- Cloud backup instead of browser storage
Base
$9/mo
Unlimited projects for makers running several builds at once, personal or client.
- Unlimited projects
- Project-aware build help
- PDF and WIP book export
- Full build history
Studio
$19/mo
The full commission business: intake, quotes, approvals, client portal, and payment milestones.
- Everything in Base
- Public intake form and request queue
- Quote builder and approval gates
- Client portal and team workspaces
Studio includes a 30-day free trial, once per account, and charges no fee on what you earn. Base has no trial but a 14-day refund window.
See the client side of a commission
This is the workflow behind the tracker: a client submits a brief through your intake form, you send a line-item quote as a link, they approve each build stage from a portal, and payment milestones tick off as the build ships. Your first commission runs on it for free on any plan.
Collect the request
Studio workflow
Commissions
Client intake workflow
IntakeQueueProjectUpdateShare
Ayla Studio
Commission inquiry form
References
3 files
Request queue
3 newMina Chen
TodayArmored waist cincher
$650–$900
Rae Ortiz
YesterdayProp sword + finishing
$320–$480
Jules Park
YesterdayFull armor chest piece
$1,100–$1,400
New request
Armored waist cincher
Mina Chen · $650–$900 · Sep 18 deadline
Sizing
Complete
References
Complete
Shipping
Complete
Maker notes
Good fit for September. Confirm waist measurement and tooling color before quote.
Commission project
Mina waist cincher
Quote
$780
Due
Sep 18
Deposit
Paid
Hours
12h
Project plan generated
4 milestonesPatterningAssemblyFinishingShip
Quote started
Your project is underway. Here is a link for you to track my progress and approve milestones.
costumary.com/track/mina-cincherClient update
Message
Client timeline updated
Previous updates
Material sourced
2 days agoVeg-tan leather ordered from Tandy. Expected delivery Thursday.
Quote sent
5 days ago$780 quote sent to client. Includes leather, hardware, and tooling.
Done
Quote
Done
Patterning
Next
Photo check
Reference 1
Reference 2
Reference 3
Note
Floral tooling pattern on front panel. Brass hardware only, no chrome.
Colors
WalnutTanEspressoBrass
Build checklist
Pattern layout
Leather sourced
Tooling test
Assembly
Boot detail
+
−
Ayla Studio
Open for requestsI make armor, corsetry, and leather goods for cosplay and stage. Every piece is built to move in and last. Share your vision below and I will get back to you within 48 hours.
CosplayArmorLeather
Past work
Pricing
Armor starts at $400. Leather tooling from $600. 50% deposit to begin, balance before shipping.
Turnaround
Current queue is 6-8 weeks. Rush available for simple pieces.
47
Completed
2
Slots open
Request a commission
Share enough context for a real review. You can refine details later.
Your name
Mina Chen
mina@example.com
Project title
Armored waist cincher with floral tooling
Brief
Structured waist cincher with floral leather tooling on front panels. Needs to move well for stage combat choreography.
Budget range
$650 - $900
Deadline
September 18
Reference images
I accept the terms and understand the deposit policy
Request sent
Thanks, Mina. Ayla will review your request and get back within 48 hours.
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