Free tool
Free commission tracker
Track every commission from first inquiry to final payment. Add clients, log deposits, move cards through the pipeline, and see your total earnings at a glance. No signup needed.
Manage your full commission workflow
Costumary Studio adds an intake form, quote builder, client approval portal, and payment milestone tracking. Flat $19/month, zero platform fees on your commissions.
Start freeHow to track craft commissions
Most commission makers track work in a Google Sheet or Trello board they built themselves. Both work until you have more than five active commissions. At that point, the manual setup becomes friction: updating statuses, recalculating totals, chasing deposit records across separate files.
The pipeline approach
Viewing commissions as a pipeline instead of a list gives you different information. You see at a glance how many are stuck in inquiry versus active versus shipped waiting on payment. You know your pending revenue and total earned without any math. Cards move through columns as work progresses.
Deposit tracking
Every commission card shows the total price, deposit received, and remaining balance owed. If a client paid a 30% deposit and your build is in progress, you see exactly how much is still coming. When a commission reaches Paid, it moves to your earned total.
Backing up your data
The tracker saves to your browser's local storage, which persists across sessions but not across devices. Export to CSV regularly as a backup. The CSV file opens in Excel, Google Sheets, or Numbers with all fields intact: client, description, price, deposit, status, creation date, and paid date.
Related guides
Deep dives and cost breakdowns for this topic.
Commission Payment Tracking for Makers
11 min read
Stop losing money to ghosted invoices and scattered tools. A complete system for tracking deposits, milestones, and final payments across multiple clients.
Trello for Cosplay Commissions
11 min read
Trello is a great starting point for cosplay commission tracking. Here's where it breaks at 5+ concurrent builds, and what replaces the whole stack.
Google Sheets for Commissions
9 min read
Google Sheets is free and flexible. It's also how you lose track of a $3,000 commission in row 847. Here's when the spreadsheet stops working.
More free tools for makers
What Should I Cosplay?
Not sure what to build next? Answer 5 quick questions and get cosplay ideas matched to your skill, budget, and timeline. Real build plans, no signup.
Budget Calculator
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Commission Pricing Calculator
Figure out what to charge. Factor in materials, labor hours, complexity, and overhead so you never underprice a commission again.
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Scale any weapon, staff, or accessory to your height. Input the character's canon dimensions and your measurements, get cut-ready numbers.
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Estimate how much your prop will weigh before you build it. Choose material, enter dimensions, and check comfort for all-day convention carry.
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Fur Color Matcher
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Full Fur Palette Database
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Convention Packing Checklist
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Carousel Composer
Drop your slide templates, overlay photos on each one, crop and rotate, then export everything as a zip. Runs in your browser, nothing uploaded.
What are you building next?
Start with a template, customize the milestones and materials, and build without losing track.
Chihiro Rokuhira
~5wKagurabachi's swordsman: dark modified school blazer with rolled sleeves, white dress shirt, the Enten katana prop, and the diagonal face scar that makes him instantly recognizable. Intermediate build where the prop and scar makeup are the make-or-break details, not the garment. 7 components, 20 materials with costs, 13 milestones, 2 verified patterns, 5 weeks, $100 to $260.
Okarun
~4wDandadan's awkward occult nerd has two cosplay paths: the normal school uniform with bowl cut wig and glasses, or the Turbo Granny transformation with white flared hair, jaw mask, and flame-tail coat. This template covers both as an upgrade path, starting with normal form and layering on the turbo pieces. The jaw mask and bowl cut wig are the make-or-break details. 7 components, 14 materials, ~4 weeks, $70-220.
Yuta Okkotsu
~6wJujutsu Kaisen 0's tragic sorcerer bound to Rika's curse: the black school uniform, textured black wig, cursed arm markings, and luminous katana. A balanced build across uniform tailoring, prop construction, and wig styling. 4 components, 11 materials, ~6 weeks, $120-280.
Sung Jinwoo (Shadow Monarch)
~8wSolo Leveling's endgame look: the full Shadow Monarch armor set in deep purple-black with glowing accents, massive pauldrons, and the iconic pair of daggers. This is a serious foam armor build with optional LED integration and prop weapon construction. Seven components, 16 materials, ~8 weeks. Budget runs $200-500 depending on LED choices and whether you 3D-print or foam-build the daggers.
Used by makers from r/cosplay, The RPF, Cosplay.com, r/Gunpla, and r/minipainting